What a New Booster Club President Should Know About Running a Booster Club

by Jim Connelly, founder of BoosterSpark

Running a booster club can be a rewarding experience, but it also comes with various responsibilities and challenges. As a new booster club president, here are some essential things you should know:

Understand the Purpose:
- Familiarize yourself with the club's mission and purpose. Ensure that all club activities align with this mission.
Familiarize Yourself with the Bylaws:
- Review the club's bylaws, which are the rules and regulations governing the organization. Ensure compliance with them and be prepared to amend them if necessary.
Build a Strong Team:
- Appoint or work closely with a dedicated and diverse group of officers and volunteers to share responsibilities and workload.
Financial Management:
- Maintain transparent and accurate financial records.
- Obtain access to the club's bank account(s) and credit card processing account.
- Develop a budget for the club's activities and ensure responsible spending.
- Explore fundraising options to support your club's initiatives.
Communication:
- Establish effective communication channels with club members, parents, school administrators, and the community.
- Keep everyone informed about upcoming events, meetings, and fundraising efforts.
Legal and Tax Compliance:
- Understand the legal requirements for running a nonprofit organization or booster club in your area.
- Ensure the club maintains its tax-exempt status and complies with tax laws.
Event Planning:
- Plan and coordinate events carefully, considering logistics, budget, and safety.
- Delegate responsibilities for events to various club members or committees.
Inclusivity and Equity:
- Promote an inclusive environment that welcomes all members of the community.
- Ensure equity in access to resources and opportunities for students.
Networking:
- Build relationships with school staff, parents, local businesses, and other community organizations.
- Seek partnerships and sponsorships that can benefit the club.
Record Keeping:
- Maintain accurate records of meetings, financial transactions, and member participation.
- Keep track of club history for future reference.
Fundraising Strategies:
- Explore various fundraising strategies, such as merchandise sales, membership and sponsorship drives, and events.
- Evaluate the effectiveness of each fundraising method and adapt as needed.
Risk Management:
- Develop safety protocols for events and activities to minimize potential risks.
- Consider liability insurance to protect the club and its members.
Conflict Resolution:
- Be prepared to handle conflicts and disputes among club members or parents diplomatically and professionally.
Succession Planning:
- Plan for leadership transitions by grooming potential future leaders within the club.
Continuous Learning:
- Stay informed about best practices in booster club management through conferences, workshops, and networking with other club leaders.
School Policies:
- Familiarize yourself with school policies that may affect the club's activities and ensure compliance.

Leading a booster club can be a fulfilling experience when done well, as it directly contributes to the success and well-being of the students and the school community.